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Company Secretary in Hong Kong


  • Filing of annual general meetings and statutory returns.

  • 24/7 online access to company documents.

  • Sign digital signatures.

  • Keep updated with alerts and reminders on government compliance.
Corporate Secretarial Services in Hong Kong2021-06-14T02:34:04+00:00

Importance of Corporate Secretary: Things you should know

  • Every company is required to hire a company secretary, based on Companies Ordinance (Cap. 32) of the Laws of Hong Kong

  • Sole director or Shareholder of the company CANNOT serve as Company Secretary

  • The individual must be a local resident residing in Hong Kong.

Qualities to consider

  • A good planner. A company secretary should be able to plan things that are feasible and see to their timely completion.

  • Academically qualified. A company secretary should be academically qualified and well versed with the company laws and regulations.

  • A company secretary should be a goal-getter, one who sees an opportunity and grabs it. He/she should be committed to seeing the company achieve its strategic goals.

  • A company secretary should be a people-person. He/she should be able to communicate well with all people, whether employees or clients.

  • A company secretary should be principled. They should not be someone who is easily swayed sideways to satisfied please other people and not considering the main body of opinions.

  • A company secretary should be one who is approachable. They should not build a fence around to prevent people from getting to them. An approachable company secretary is easy to consult with regarding business decisions or aspirations. They should combine business orientation skills with people skills.

The answer to your company secretary questions

Hiring the right Company Secretary can be a tricky and tedious decision to make, and understanding their job nature can be even more complex.

Fret not, we have crafted some handy tips just for you. Refer to them in the following,

What are the prerequisites to be a company secretary in Hong Kong?2021-06-10T06:46:16+00:00

The choice of who becomes a company secretary is critical for the success of the company. The professional qualifications must be taken into consideration. Other things to be considered are as below:

  • Must be above 18 years
  • Have be a Hong Kong resident
  • Reliable
  • Possess company service provider license
  • Have good interpersonal skills
What is the importance of a Company Secretary?2021-06-10T06:46:24+00:00

A company ecretary certifies all documents for the company. E.g., certificate of incorporation.

What are the registration requirements for those who serve as a Company Secretary in Hong Kong?2021-06-10T06:46:39+00:00

For a natural person to be appointed as a company secretary, he/she must present their identification documents such as a passport or a Hong Kong Identity Card. If they have changed their names, then they also provide documentation for the former names. He/she must also provide an address.

Is a foreigner allowed to serve as a Company Secretary?2021-06-10T06:46:49+00:00

It depends. For one to serve as a company secretary in Hong Kong, he/she must be a resident. A foreigner who has attained a permanent resident of Hong Kong can serve as a company secretary in Hong Kong.

Can I act as a secretary in my Company?2021-06-10T06:47:16+00:00

Yes, you can be a secretary in your Hong Kong Company as long as you are a resident in Hong Kong and not the sole director of your Company. 

Can a Director be a Company Secretary in Hong Kong?2021-06-10T06:47:02+00:00

No, a director cannot serve as the company secretary in Hong Kong. 

Does every company in Hong Kong need a Company Secretary?2021-06-10T06:47:38+00:00

Yes, every company in Hong Kong is required to have a company secretary. The company secretary can either be hired through the company’s own search for one or by using the services of a corporate secretarial firm.