Having a Company Secretary is required by the laws of Hong Kong before you set up a company. It is crucial to ensure that the Company Secretary recruited is one of caliber to keep your business on track and in compliance with the laws of Hong Kong. The company secretary is a vital figure in ensuring effective governance and compliance within a company. They play a key role in maintaining records, organizing meetings, and providing expert guidance on corporate governance matters.
Stay compliant after setting up your company with our reliable corporate secretarial services in Hong Kong. Forget about worrying about breaking laws or missing essential deadlines – let us be your guide.
Company Secretary in Hong Kong: What You Need to Know
It is mandatory for a company to recruit a Company Secretary before its formation, as stated in the laws of Hong Kong:
| Hong Kong Companies Ordinance (Chapter 622) | Corporate Governance Code |
|---|---|
| Section 474: Every company must have a company secretary, and the first appointed secretary is the person named in the incorporation form submitted to the Registrar during the company’s registration. | Section F: For public listed companies, it is mandatory to appoint a company secretary in Hong Kong, even if they are not incorporated in Hong Kong. |
Failure to adhere to the law above will result in legal liabilities such as the inability of the company to be registered, or financial penalties.
Roles and Responsibilities of a Hong Kong Company Secretary
In Hong Kong, a company secretary plays a crucial role as the official representative of the business and ensures full compliance with legal requirements. Despite the title “secretary,” their responsibilities go beyond clerical duties. Among others, these are the key responsibilities of a Company Secretary:
Check Your AGM & Annual Filing Due Date
Check your next AGM and annual filing due dates.
Who Can Be a Company Secretary?
How to Appoint a Company Secretary?
To report the appointment or cessation of a company secretary, submit Form ND2A “Notice of Change of Company Secretary and Director (Appointment/Cessation)” within 15 days after the appointment or cessation for registration.
How Our Company Secretary Services Can Help You
Our Company Secretary services are outsource support services provided with years of experience. We are proficient in secretarial duties and can assist you or your team with administrative tasks and other areas where their help is required. Additionally, we ensure stability in the role. Unlike hiring an in-house secretary who may take extended leave, outsourcing your secretary ensures the position remains filled without any vacancy. If the deployed secretary is unavailable for a short period, the firm is likely to provide a substitute.
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Equip yourself with business knowledge to ensure that you engage the right company secretary for your business and how you can stay compliant with Hong Kong’s Company Ordinance and Corporate Governance Code.
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At Paul Hype Page, we understand that each business has its distinct needs, and we customize our corporate secretary services to suit your specific requirements. Whether you run a small start-up or a multinational corporation, our committed team will collaborate closely with you, delivering top-notch service to ensure your company’s compliance and peace of mind.