The name of your foreign Branch Office must be the same as that of its parent. Submit this name and wait for approval. In as much as the branch name is similar to that of the parent, it can still not be approved by the company registrar if he/she deems, according to the law, that the name is inappropriate or misleading or if it is already in use in Hong Kong and is appearing in the records of Index of Company Names.
The person registering for the company will be informed of the readiness of the Certificate of Registration and the date of collection via the fax details provided. In case he/she is sending a representative to do the collection of the certificate, he/she will have to provide the representative with written authorization.
Engage the services of a representative who is a resident. This representative will be responsible for accepting legal notices on behalf of the foreign branch office. This representative can be a local individual or a local corporate body.
Place of business
Secure and establish a physical place for your foreign Branch Office. This physical location is where all statutory documents will be kept.
Put in place measures towards tax compliance for your foreign branch office just as any other Hong Kong incorporated companies.
Compliance to requirements of public disclosure
Put in place measures for your foreign branch office towards compliance to requirements of annual returns filling, tax returns filling. If exempted from this, provide the reasons.
Obtain the relevant licenses for your business operation
Once you have registered your Branch Office and obtained the certificate of Business Registration, you will still need to obtain licenses for various operations in your physical business location. There may be other activities that do not require licenses or permits, however, most operations in Hong Kong require licenses and permits. To be on the right side of the law, confirm with the firm assisting in the registration of your foreign Branch Office about which licenses to go for.
Documents of Registration for a foreign Branch Office
- A duly filled company registration form capturing all the necessary details like details of the local representative and details of the parent company.
- Certify a copy of your parent company’s Memorandum and Articles of Association (MAA).
- Certify a copy of your parent company’s registration is to be presented during the registration process.